Hiring | B.A.A. MANAGER OF EXECUTIVE SUPPORT & PROJECTS

• Effectively maintain and manage the calendar of the CEO through activities such as scheduling appointments and meetings, preparing and providing reminders, managing competing and/or urgent requests, and helping to prioritize the CEO’s time and attention.

• Support organizational scheduling needs for the CEO’s direct reports, particularly with regard to external, leadership team, or large format meetings.

• Arrange domestic and international travel, including transportation and accommodations for the CEO. Support limited travel needs for other staff, as assigned.

• Contribute to the success of meetings and engagements involving the CEO by creating and distributing meeting agendas, presentations, and materials, preparing the CEO, facilitating, as requested, organizing and escalating priorities, and other such duties.

• Compile, maintain, and distribute certain correspondence or important documents, including sensitive materials, with utmost discretion & confidentiality.

• Other ad hoc support for the CEO and executive team, as required.

  
  

  
  

• WHO WE’RE LOOKING FOR

  
  

• 2-3 years or more of administrative or executive assistant experience. Senior-level EA experience preferred. AND / OR

• 2-3 years or more of project management experience and/or executive operations experience.

• A commitment to advancing diversity, equity, inclusion and belonging. Possesses and leverages cultural competence.

• Demonstrated experience in communicating and interacting with executive-level personnel to share, inform, improve, and maintain open dialogue.

• Highly organized and detail oriented.

• Positive, flexible attitude with desire to pick up and drive projects to completion in a timely manner. Possesses not only the ability to manage your time effectively and stay on task, but also influence others to do the same.

• Excellent communications skills.

• Outstanding interpersonal and creative problem-solving skills; proven track record for working well across teams and with a variety of stakeholders.

• Ability to manage complex meeting schedules and communications amongst multiple stakeholders from varied audiences.

• Successful track record in project/program ownership.

• Skilled in Microsoft Office and Adobe Suite required, Salesforce experience a plus.

• Certification and/or coursework in project management (e.g., Agile project management, waterfall, Six Sigma) a plus.

• Hospitality or travel industry experience a plus.

• Experience working in endurance events or similar industry preferred.

  
  

The role will require working some weekends and nights approaching scheduled B.A.A. events. There may be longer work hours surrounding event production and certain CEO engagements. Limited local travel required.

The compensation range is competitive and commensurate with lived and professional experience. The B.A.A. will promote your professional growth and development by providing access to:

• 401(k) matching dollar-for-dollar up to 4% after one year of service, elective deferrals may begin upon hire

• A private option for Paid Family & Medical Leave with up to 26 weeks of paid leave per year for qualifying leave events

• Paid vacation based on years of service

• 11 paid holidays: 9 scheduled and 2 floating

• Professional development allowance

• Opportunities to participant in the Abbott World Marathon Majors events

• Remote work flexibility

Please send your resume to

[email protected]‍‍‍